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Executive Assistant

Everything we do starts with people.

Our human-centric focus is what makes us different from all other car companies, and it’s at the heart of everything we create. If you want to join us in our mission to make people’s lives less complicated, we offer you a chance to grow together with talented people who want to make a true difference.


Volvo Cars is growing! With offices in San Francisco and Mountain View we are pushing boundaries and making advancements in autonomous driving, vehicle electrification, vehicle engineering design and so much more! Having recently brought on top talent to lead many of these areas we are seeking an experienced Executive Assistant who will be responsible for various administrative responsibilities requiring good judgment, discretion, knowledge of the organizational structure, policies and procedures of Volvo, and above all ability to handle multiple tasks.



•Plan appointments and events. Coordinate on and off-site meetings and events.

•Book travel and hotel arrangements, as needed.

•Complete expense reports, as needed.

•Ability to update processes with more automation.

•Manage phone calls, e-mails and other queries promptly.

•Facilitate internal communications and presentations.

•Prepare reports and presentations utilizing Excel and Powerpoint.



•7+ years administrative assistant experience or combination of experience and college education. Global expertise or start up expertise strongly desired.

•Ability to maintain confidential data •Strong interpersonal verbal and written communication skills

•Proven expertise at Powerpoint presentation creation and Excel data manipulation and reporting

•Ability to suggest more efficient ways to increase productivity and troubleshoot malfunctions

•Works well under pressure and can skilfully manage multiple tasks successfully

•Ability to take initiative, work efficiently and effectively

•Has passion around solving complex problems

•Excellent organizational and time management skills

•Strong attention to detail and listening skills

•Able to manage multiple and varied projects in a timely and effective manner

•Able to take direction but also be a self-starter

•Experience working with different time zones, work practices, schedules, and cultural differences


Who are we?

Volvo Cars is a company on a mission; to bring traditional car manufacturing into a connected, sustainable and smart future.

Since 1927, we have been a brand known for our commitment to safety, creating innovative cars that make life less complicated for our consumers. In 2010, we decided to transform our business, resulting in a totally new generation of cars and technologies, as well as steady growth and record sales. Today, we’re expanding our global footprint in Europe, China and the US, and we’re on the lookout for new talent.

We are constantly pushing our own skills and abilities to drive change in the automotive industry like never before. We are looking for innovative, committed people to join us in this endeavour and create safe, sustainable and connected cars. We believe in the power of people and will challenge and support you to reach your full potential. Join us and be part of Volvo Cars’ journey into the future.

Mountain View, CA, US

Job requisition ID:  21319

Nearest Major Market: San Jose
Nearest Secondary Market: Palo Alto

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