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Inventory Planning Specialist

Let’s create the future together.
At Volvo Cars, we believe that being curious and truly committed to understanding people is the key to future success. We are people who care about other people, working together to create new technologies and innovations for safe, sustainable, and convenient mobility. Want to join us?

Parts Supply & Logistics is responsible for accessories and spare parts availability for Volvo Cars markets globally. The responsibility includes the entire material flow from supplier to customer. The business is built around central warehouses in Gothenburg, US, China, as well as additional supporting warehouses around the world. The Purchase Planning group is a part of Forecast & Planning team within Parts Supply & Logistics.

What you will do:

The Inventory Planning Specialist will play a key part of an agile team whose main responsibilities center around parts availability, efficient logistics processes, and optimal stocking levels. The successful candidate will act as an official contact person between Parts Supply & Logistics and suppliers/stakeholders (internal and external).


Competence and experience are important, but personality and potential are key

We are looking for a service minded individual with excellent verbal and written communication skills. This role requires analysis of data, therefore proven experience in this area will be key to success in the role. It is also important to have good interpersonal skills and social competence, to be able to build relationships with stakeholders and suppliers.


Who are we?

Volvo Cars is a company on a mission; to bring traditional car manufacturing into a connected, sustainable and smart future. Since 1927, we have been a brand known for our commitment to safety, creating innovative cars that make life less complicated for our consumers. In 2010, we decided to transform our business, resulting in a totally new generation of cars and technologies, as well as steady growth and record sales. Today, we’re expanding our global footprint in Europe, China and the US, and we’re on the lookout for new talent. We are constantly pushing our own skills and abilities to drive change in the automobile industry like never before. We are looking for innovative, committed people to join us in this endeavour and create safe, sustainable and connected cars. We believe in the power of people and will challenge and support you to reach your full potential. Join us and be part of Volvo Cars’ journey into the future.


Position Summary

The Inventory Planning Specialist will secure the material flow and availability of aftermarket spare parts within GCS (Global Customer Service) for a defined assortment of parts and suppliers in North America.

The position reports to Local Supply Manager, Parts Supply & Logistics (PS&L). Position is based out of our US Headquarters in Mahwah, NJ.


Primary Responsibilities

  • The Inventory Planning Specialist’s main responsibility is to secure the set target of availability, delivery precision and stock level for a defined part range.
  • The Inventory Planning Specialist is the logistical contact person towards suppliers.
  • Responsible for information of ETA internally in backorder situations and keeping information updated in PULS (internal aftersales parts management system).
  • Develop suppliers to reach availability targets and increase efficiencies.
  • Send delivery schedules and requisitions.
  • Actively discuss with parts planning and purchasing to solve issues on part supply.
  • Negotiate with suppliers regarding logistic issues e.g. lead-times, minimum order quantities, flexibility etc.
  • Work on continuous improvements concerning processes & methods (best practices).
  • Phase in of new suppliers to VCUSA.
  • Coordinate activities to handle surplus material from vehicle production and work with long time buy estimations.
  • Make sure that suppliers are aware of aftersales supplier strategy and to secure that suppliers act accordingly.
  • To collect information that can secure correct quantities to order from the supplier.
  • Liaison for purchasing information on articles to source. 
  • Perform data analysis and recommend actions designed to optimize parts availability and efficient logistical flows.


Principal Authorities

  • The Inventory Planning Specialist has the authority to take actions that achieve the main tasks.
  • Initiate projects related to development of suppliers.
  • Send delivery schedules to suppliers for the purpose of satisfying market needs for spare parts.
  • Adjust & maintain optimal stocking levels through manual & system controls.
  • Process information on new spare parts so that purchasing requisitions can be released.


Required qualifications

  • Bachelor’s Degree in Engineering, Supply Chain Management (or related field) or 10+ years proven equivalent work experience
  • Minimum 5-7+ years of experience in inventory forecasting/purchasing planning is required
  • 5-7+ years of experience in logistics and as a contributor to SCM process improvement projects
  • Knowledge and experience in LEAN Manufacturing is preferred (LEAN/Six Sigma Cert a PLUS)


Personal qualities

  • Good communication and presentation skills
  • Structured approach and self-managed
  • Creativity and flexibility are valued
  • An analytical mindset and ability to plan and organise your work
  • Good interpersonal skills and social competence
  • Customer oriented and ability to work effectively
  • Outgoing, positive attitude and strength in building networks

Mahwah, NJ, US

Job requisition ID:  54876

Nearest Major Market: New Jersey

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